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Proposal Manager in Fairfax, VA , at Gannett Fleming

Date Posted: 2/28/2018

Job Snapshot

What You Will Do

Company Overview

For more than 100 years, we’ve been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,000+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.

Excellence Delivered As Promised. It’s more than a slogan. It’s our standard. It’s the expectation we place upon ourselves as individuals and as a company. It represents our commitment to our valued clients, industry partners, and employees. It’s our earnest pledge to do what we say. It’s the core of who we are as a firm and the foundation upon which all of our relationships and projects are built.

What You Will Do

We are looking for an enthusiastic and experienced business development, capture, and proposal development leader to join Gannett Fleming and serve in a key and visible role to support the planning, development, and execution of business development for our strategic growth in the Mid-Atlantic region. Working as part of Gannett Fleming’s leadership team and focusing on growing our water and construction services business line, the Proposal Manager represents a senior staff position and as such, requires management and oversight of existing staff. The ideal candidate should be actively engaged in the Virginia/Maryland/District of Columbia Water and/or Wastewater and Construction Services markets. The ideal candidate has extensive familiarity with the clients located in this geographic area and successful experience providing marketing, capture planning, and proposal development leadership with other engineering and/or construction firms (i.e., A/E/C).

The Proposal Manager will work closely with executive leadership, operations, and other business development leaders to help influence and support the BD life-cycle from marketing to capture planning phase through proposal development, submittal, and any related post-submittal activities. This position reports to the Mid-Atlantic Regional Business Development Leader yet will be closely integrated with the local operations leadership team. The Proposal Manager will support other corporate BD and marketing initiatives through participation in the BD & Capture Practice Leadership Team (PLT) initiatives, best practice recommendations, training opportunities, and communications.

The Proposal Manager must have superior time management and organizational skills, the ability to create and communicate effectively, and proven experience in mentoring and developing the careers of support staff. This position requires a high attention to detail and the ability to adapt quickly to changing conditions while effectively driving teams to produce high-quality deliverables.



  • Leads the implementation of client management support, capture planning support, and proposal management activities in close coordination with Business Line Leaders and Project Managers.
  • Provides recommendations for and support to pre-positioning activities, including: assisting with pre-RFQ and pre-RFP activities such as: coordinating white papers; helping develop conference attendance strategies; overseeing the successful implementation of local conferences; and supporting client development and capture plans and follow-up needs.
  • Reviews client business plans, market research, and capital improvement plans to help support the development of a sales pipeline in collaboration with client managers.
  • Researches targeted opportunities and uses CRM to effectively support and track clients and opportunities.
  • Leads Capture Management support activities such as: facilitating workshops; performing gap analysis; summarizing key value propositions and sales/win themes; and performing targeted client/opportunity-specific research.
  • Provides proposal development leadership to support a variety of top-level proposal submittals.
  • Manages key proposal efforts and supervise the work product of individual staff supporting the proposal (assistant proposal specialists, proposal specialists, graphics, print production, etc.).
  • Leads, supervises, coaches, and mentors staff on a day-to-day basis. Conducts annual performance reviews and assists staff with the development and attainment of SMART performance goals.
  • Organizes, coordinates, and directs proposal resources for various tasks from early pre-RFQ/RFP phase of proposal planning through and including proposal preparation and production.
  • Plans, prioritizes, and manages the workload and BD resource needs the Mid-Atlantic Region’s Water Business Line.
  • Provides writing, messaging, and editing support, proofing, and review of proposals, presentations, and SOQs.
  • Participates in training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments.
  • Other duties as assigned.


Minimum Qualifications

  • Minimum of a Bachelor’s Degree in marketing, journalism, communications, or applicable field related to GANNETT FLEMING's core businesses.
  • Minimum of 8 years of combined prior experience in positions of increasing responsibility and complexity within the practice of business development and marketing.
  • Extensive experience and understanding of Standard Form submittals for state-specific and municipal clients.
  • Experience with managing and developing direct report staff and developing a team environment.
  • In-depth understanding of architectural, engineering, design, and/or construction management services for public and private sector clients.
  • Excellent leadership, professional writing/editing, communication, and organizational skills.
  • Strong ability to perform multiple tasks concurrently and work in fast-paced environment when required.
  • Competency in InDesign, Dynamics 365 CRM, and Microsoft Office applications (Word, Excel, Power Point).
  • Ability to travel, if needed: local travel (DC/VA/MD) metro areas is anticipated to be 25%; longer distance travel across Mid-Atlantic region is anticipated to be 10%.

Life at Gannett Fleming

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status. Gannett Fleming Inc. will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.

NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

Location: Fairfax, VA
Working Hours: 8 AM – 5 PM
Employment Status: Full-Time
Internal Requisition ID: 2018-4820