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Project Manager Assistant in Camp Hill, PA , at Gannett Fleming

Date Posted: 2/16/2018

Job Snapshot

What You Will Do

Company Overview

For more than 100 years, we’ve been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,000+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.

Excellence Delivered As Promised. It’s more than a slogan. It’s our standard. It’s the expectation we place upon ourselves as individuals and as a company. It represents our commitment to our valued clients, industry partners, and employees. It’s our earnest pledge to do what we say. It’s the core of who we are as a firm and the foundation upon which all of our relationships and projects are built.

What You Will Do

Gannett Fleming Project Development Corporation (GFPDC) is looking for a driven and talented individual to join our Engineer Procure and Construction (EPC) contracting team in Camp Hill, PA. We rely on our project manager assistants to aid and advance our team to produce high quality results for our construction clients.

As a Project Manager Assistant, you will need to be a dynamic communicator with the ability to multi-task efficiently and effectively. You must be able to organize projects and materials, in addition to having strong business, computer, and writing skills.

Our team will need you to serve as an assistant to our project managers and as a database manager.  You will interface with our clients, subcontractors and venders; reviewing and processing requests for information, payments, correspondence, daily reports and other project documents. As a Project Manager Assistant, you will be assisting our Contracts Manager with the execution of tasks involved with completing and documenting projects.

Specific tasks include:

  • Assist Contract Manager is project accounting
  • Assist Contract Manager in generation of subcontracts and purchase orders
  • Assist Contract Manager in project closeout accounting and documentation
  • Receive and process incoming and outgoing mail
  • Daily filing
  • Issue weekly staff schedule
  • Provide staff meeting agendas, staff meeting minutes and distribute as needed
  • Prepare reports using GF’s accounting system (BST) and GF’s management system (Procore) as requested by management
  • Maintain office supplies
  • Monitor contractor compliance with signed contracts and insurances
  • Maintain contact directory
  • Process invoices for payment
  • Submit Prevailing Wage Reports
  • Process company credit applications
  • Generate and issue Client Satisfaction Evaluations
  • Update Project Profile Database
  • Maintain compliance with various state DOT prequalifications


Minimum Qualifications

  • 5 years of experience in contracting or construction management support operations
  • Proficient with Microsoft Office
  • Effective communicator, written and verbal
  • Valid driver’s license;
  • Ability to pass a Drug and Alcohol Test and Background Screening.

Preferred Qualifications

  • A bachelor's degree in a related field
  • Construction experience including estimating, bidding, contract preparation, scheduling, cost control, etc.
  • Familiarity with construction contracting software, such as, ProCore, AutoCAD, P6, Timberline, etc.

Life at Gannett Fleming

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status. Gannett Fleming Inc. will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.

NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

Location: Camp Hill, PA
Working Hours: 8 AM – 5 PM
Employment Status: Full-Time
Internal Requisition ID: 2018-4721