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Administrative Assistant in Raleigh, NC , at Gannett Fleming

Date Posted: 8/10/2018

Job Snapshot

What You Will Do

Company Overview

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

Excellence Delivered As Promised. It’s more than a slogan. It’s our standard. It’s the expectation we place upon ourselves as individuals and as a company. It represents our commitment to our valued clients, industry partners, and employees. It’s our earnest pledge to do what we say. It’s the core of who we are as a firm and the foundation upon which all of our relationships and projects are built.

What You Will Do

We are currently looking for a highly organized and independent Administrative Assistant to lead administrative and project support efforts in our office in Raleigh, NCJoin our Journey!

Duties will include:

  • Provide support to internal and external clients with team-before-self attitude 
  • Maintain contracts/agreements for office-related vendors and coordinate with vendors, e.g. recycling, supplies, printing, catering, etc.
  • Provide document support including report preparation, formatting, editing, and proofreading – display proficiency in Microsoft Office
  • Maintain general digital filing of electronic documents
  • Maintain appointment calendars
  • Back up-front desk reception/admin including answering multi-line phone, mail retrieval and distribution, filing correspondence and reports, 
  • Tabulate data
  • Assist with the upkeep of project descriptions
  • Assist with marketing duties as needed (e.g., help with RFPs and RFIs)
  • Provide other clerical administrative support as needed
  • Make travel arrangements
  • Schedule, plan and assist with office meetings, to include setting agendas, developing meeting summaries/attendance information, and ordering meals/refreshment
  • Plan and lead office/staff events
  • Submit articles about office events and updates to corporate news network
  • Support Office Principal with engagement activities such as announcements, meetings, Director’s WebEx, and Senior Leadership Livestreams
  • Act as primary point of contact with property management
  • Help coordinate office moves with Regional Administrative Leader, Office Principal, and Project Managers
  • Assist with expense reports for senior leaders
  • Proactively support internal clients and all business lines with non-project activities

Qualifications

Minimum Qualifications

  • 5-6 years’ experience as an administrative professional is required
  • Effective communicator, written and verbal
  • Must have the ability to work for and with multiple teams
  • Must be able to manage an office and perform various financial/accounting duties relating to vendor invoices and bank reconciliation
  • Must be highly proficient with MS Project, Word, Excel, and Outlook and have excellent typing skills
  • Must be able to thrive in a fast-paced environment with minimum supervision
  • Must be a self-starter

Preferred Qualifications

  • Associates Degree is preferred
  • Administrative experience within the A/E/C industry is highly desired, especially experience with NCDOT
  • Proficiency with accounting systems highly desired - specifically BST or similar

Life at Gannett Fleming

For more than 100 years, we’ve been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,000+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.

Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status. Gannett Fleming Inc. will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.

NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

Location:
Working Hours: 8 AM – 5 PM
Employment Status: Full-Time
Internal Requisition ID:

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