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Assistant Proposal Specialist in Camp Hill, PA , at Gannett Fleming

Date Posted: 7/10/2018

Job Snapshot

What You Will Do

Company Overview

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

Excellence Delivered As Promised. It’s more than a slogan. It’s our standard. It’s the expectation we place upon ourselves as individuals and as a company. It represents our commitment to our valued clients, industry partners, and employees. It’s our earnest pledge to do what we say. It’s the core of who we are as a firm and the foundation upon which all of our relationships and projects are built.

What You Will Do

Gannett Fleming is seeking an Assistant Proposal Specialist to support business development activities and the planning, development, and production of statements of qualifications, proposals, and sales presentations to municipal, state, federal, and private clients for the Earth Sciences global business line. The Earth Sciences global business line includes our Geotechnical/Dams and Hydraulics, Environmental Management and Natural Resources, and Environmental Compliance and Remediation sub-business lines and, as such, is an internal client service organization. The Assistant Proposal Specialist is an excellent opportunity for a recent graduate or someone who has experience working up to two years in a related industry and supporting the preparation and coordination of proposals, technical reports, and other business writing needs. This position will work as part of a team in Camp Hill, PA.

The Assistant Proposal Specialist performs the following functions:

  • Assists during proposal development and supports the research, writing, editing, formatting, and quality checking of text and graphics for preparation of proposals, statements of qualifications, and presentations
  • Performs subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information
  • Maintains proposal team server files and other repositories of information for use during active proposals
  • Assists with proposal formatting, printing, and production
  • Attends proposal meetings, takes notes, and helps maintain and update meeting information on a regular basis and as requested
  • Researches and compiles information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
  • Coordinates with internal departments to obtain required information for proposal or SOQ preparation
  • Assists with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
  • Participates in BD team training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments
  • Performs self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
  • Coordinates independent quality control review in accordance with BD team quality procedures
  • Other duties as assigned


Minimum Qualifications

  • Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business
  • 0-2 years of experience working in a related industry
  • Knowledge and understanding of business writing/editing/formatting principles and practices
  • Excellent inter-personal and communication skills
  • Ability to work well as part of a team and independently
  • Excellent task management, time management, multi-tasking, collaboration, and resourcefulness skills
  • Proficiency in Microsoft Office applications
  • Experience using Adobe Creative Suite InDesign preferred

Life at Gannett Fleming

For more than 100 years, we’ve been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,000+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.

Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status. Gannett Fleming Inc. will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.

NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

Location: Camp Hill, PA
Working Hours: 8 AM – 5 PM
Employment Status: Full-Time
Internal Requisition ID: