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Administrative Assistant in Los Angeles , at Gannett Fleming

Date Posted: 10/10/2017

Job Snapshot

Job Description

Throughout our 100-year history, Gannett Fleming has been an innovator and leader on a global level, providing world-class services in engineering, consulting, design, program, and construction management. With more than 60 offices worldwide, we are consistently ranked among the nation’s most prestigious engineering firms.

Our people are our secret to Excellence Delivered As Promised! We have fostered a culture of promoting progressive thinking to tackle complex engineering challenges – transforming creative ideas into reality! We are committed to supporting your career goals by providing professional development and training and the opportunity to work with respected industry thought leaders, while at the same time encouraging a healthy work-life balance. Our benefits and perks are competitive because we want to see a smile on your face as we change the world together.

Since 1915, Gannett Fleming has played a major role in some of the most multifaceted and iconic engineering accomplishments in the world. Join us on our journey as we continue to provide thought-provoking, customized solutions to our clients, improving and sustaining communities for the next 100 years!

Responsibilities

We are currently seeking an Administrative Assistant to lead administrative and project support efforts in our Los Angeles, CA office. Come join our team!

Duties will include:

  • Provide office management and project coordination support
  • Provide document support including report preparation, formatting, editing, and proofreading
  • Assist project managers with monthly invoice and status report preparation
  • Assist project managers with the preparation of the project accounting system and project execution plans
  • Maintain appointment calendars
  • Front desk reception including answering multi-line phone, filing correspondence and reports, and ordering supplies
  • Prepare client payment vouchers and account receivables follow-up/collections
  • Tabulate data
  • Assist with the upkeep of project descriptions
  • Assist with marketing duties as needed (e.g., help with RFPs and RFIs)
  • Provide other clerical administrative support as needed

*CB

Job Requirements

Qualifications
  • Associates Degree is preferred
  • 5-6 years experience as an administrative professional is required
  • Administrative experience within the Engineering industry is highly desired
  • Must be able to manage an office and perform various financial/accounting duties
  • Must be highly proficient with MS Project, Word, Excel, and Outlook and have excellent typing skills
  • Proficiency with accounting systems highly desired - specifically BST or similar
  • Must be able to thrive in a fast-paced environment with little supervision

Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status.

NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

Gannett Fleming Inc. will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position.

No relocation assistance will be provided for this position. Local residents will be given preference.

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