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Administrative Assistant in Virginia Beach, VA , at Gannett Fleming

Date Posted: 1/13/2018

Job Snapshot

What You Will Do

Company Overview

For more than 100 years, we’ve been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,000+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.

Excellence Delivered As Promised. It’s more than a slogan. It’s our standard. It’s the expectation we place upon ourselves as individuals and as a company. It represents our commitment to our valued clients, industry partners, and employees. It’s our earnest pledge to do what we say. It’s the core of who we are as a firm and the foundation upon which all of our relationships and projects are built.

What You Will Do

As Gannett Fleming continues to grow and expand, we are looking for an energetic, attentive team member to support our Virginia Beach area teams. We rely on our administrative assistants to provide quality, professional results within our teams to ensure that every task and duty is completed efficiently and effectively.

As an administrative assistant, you will need to be a dynamic communicator with the ability to successfully organize between staff, offices, and clients. You will need to provide positive and precise support for our Water, Earth Sciences, Transportation, and Construction Services business lines to ensure our success within the region.

Our team will need you to serve as a front desk receptionist, a scheduler, a database and administrative manager, and an enthusiastic representative of the company. Our administrative assistants are an essential part of our team and our company.

  • Support staff and management in daily effectiveness and responsiveness including responding to and processing incoming and outgoing inquiries and communications;
  • Coordinate with staff to ensure supplies and equipment availability, in addition to providing the necessary information for all supplies and equipment setup and problem solving;
  • Assist in the planning of internal and external events, meetings, interviews, and onboarding and exit procedures;
  • Ensure the safety of all offices and staff;
  • Monitor the Quality Management System guidelines as well as employee compliance with our Learning Management System;
  • Maintain front desk and lobby of office, petty cash, and other office needs.


Minimum Qualifications

  • A degree or additional related administrative experience;
  • At least 5 years’ experience in an administrative role;
  • Excellent communication skills, written and verbal;
  • To be highly proficient with Microsoft Office Suite;
  • A proven track record of ethical behavior while understanding the concept of confidentiality for clients and staff;
  • The ability to create and maintain positive relationships;
  • Capable administrative and business skills;
  • A valid driver’s license.

Life at Gannett Fleming

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status. Gannett Fleming Inc. will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.

NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

Location: Virginia Beach, VA

Working Hours: 8 AM – 5 PM

Employment Status: Full-Time

Internal Requisition ID: 2017-4646